Managing Expense Accounts with Docuworx
Every company has management and employee expenses
Each staff member wants their money reimbursed quickly but, completing the paperwork that’s required is tiresome.
Expenses such as business travel are time-consuming for all involved.
Staff need to document where they were and when and produce receipts for every item they have bought.
Depending on the size of the company, the Finance department may process hundreds of claims each month.
Docuworx’s solutions make the processing of expenses faster and easier.
We create simple electronic webforms to submit that are available to all departments involved in the expense process. The system can handle calculations, currency conversions and split money across various cost centres if required. It can also automatically reconcile credit card and bank statements.
Receipts are captured digitally and uploaded in the webform to expense line items, with the ability to validate against any rules set by the business – i.e. lunch expense shouldn’t total more than $15.
Managers approve or decline expenses from within the system before anything is processed
The Benefits of Automating Expense Accounts
- Make completing expense claims easy
- One process structure throughout the company
- Save time
- Enable employees on the road to capture receipts in real-time
- Eliminate paper receipts
- Secure storage and fast access to documents
- Control and transparency
- Visibility of status for staff